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Zoom Conferencing | UNSW IT | UNSW Sydney
Consider utilising Microsoft Teams for enhanced security, especially meetings that involve sensitive information, or in which sensitive data will be shared. Cloud based Zoom recordings are encrypted. However, if you choose to record your Zoom meeting to your local device then the recording is not automatically encrypted.
To encrypt future locally saved recordings, select end-to-end encryption within the meeting settings when recording sensitive meetings. Please also note that a minimum Zoom client version of 5. Please be aware that Zoom end-to-end encryption is still in development. Therefore, selecting end-to-end encryption in Zoom will disable several features. Zoom screen sharing capability is a useful tool but also presents a risk.
Be aware that it is easy to accidentally disclose sensitive information by using this feature. Always be careful to only share information that is meant for your Zoom meeting attendees. Please note that for security reasons file sharing has been disabled for participants on UNSW Zoom meetings. Only the meeting host or hosts can share their screen. Zoom will automatically download the latest version of the Zoom application if there is one available.
UNSW Zoom accounts that were set up using a shared mailbox will soon be phased out. Instead of sharing your credentials, you should use the Zoom scheduling privilege function. The delegate who has been assigned scheduling privilege is able to schedule, manage and act as an alternative host for your meetings.
Note that, the delegate and the main account holder must have a licensed UNSW Zoom account to use scheduling privilege. If both account holders have a webinar license, then delegate will also be able schedule webinars on behalf of the main account holder. Type in the email address of the account holder s that you want to assign scheduling privilege to.
Use commas to separate multiple email addresses. Note: If scheduling privilege cannot be assigned because the user does not have a licensed UNSW Zoom account you will receive an error message: "Can't find user [their email]". Once an UNSW Zoom account holder has given you scheduling privileges, logout of the Zoom application and login again to activate your scheduling privilege. Choose the user you want to schedule for from the "Schedule for" drop down menu.
This will generate a meeting invite from your email application including the Zoom meeting link. Enter any additional details into the meeting invite as required and send it out to the intended recipients.
Note, always retain the Zoom meeting link in your invite. IT Security Policy. All meetings hosted from student accounts must be secured with one security option. If you are a current UNSW student not staff who had a zoom account using a UNSW email address, you will have received an email from Zoom requesting that you either consolidate your account or change your email address.
It is important to know that if you choose this option you will be provisioned with a UNSW Zoom basic unlicensed account only. A Zoom basic account has no recording functionality, group meetings are limited to 40 minutes, and Zoom security settings are as mandated by UNSW. With this option it is possible to get you a refund for unused portion of your personal Zoom subscription.
Students will need to use a personal Zoom account. You will need to download the Zoom application on a computer or laptop or Zoom Meeting app on a mobile device. If you do not have microphone or having trouble with your computer audio, you can also dial in. When prompted, use Meeting ID from the meeting invite, which is listed in the meeting invitation. Your audio should be on mute and your video stopped by defaulted on when you join the meeting.
Audio — During the meeting you can turn on and off your audio. Select an individual from dropdown to chat privately with the Host or another Participant. Zoom recordings can only be enabled by the host who has 2 options, Cloud and local PC. Local recordings are not encrypted by default so the user is required to provide encryption for sensitive material. Cloud recordings are encrypted AND copied directly to the Hosts Echo library ready to upload to Moodle or other platforms.
Never include the host participants' names, email or other personally identifiable data on the meeting subject line. Zoom allows guests to easily join meetings. It also allows guest speakers and lecturers to talk to students.
For teaching and learning, the guests speakers must have a Zoom account to participate, but they can sign-up for a free Zoom account if they are not UNSW staff or students. Video transcripts and captions can be a great resource to enhance learning and bring teams together. They support individuals with hearing impairments, non-native English speakers and those that are slower with the processing of information such as people with learning difficulties, neurodiversity and other conditions.
To support equity and accessibility, it is important that hosts of webinars, meetings and live events always ensure that live transcripts are available for attendees. A free live transcript service is available for Microsoft Teams and Zoom webinars, meetings, and live events.
For Zoom, the host of the webinar must always enable the live transcript function first so that it is available for attendees to turn on. View instructions for activating video transcripts and captions for Teams and Zoom. As an alternative to the free Zoom live transcript service, a paid closed captioning service can be managed by third party software or manually.
Third party captioning services should be paid for by the Zoom account holder. The following link provides step by step guides for third party closed captioning. More information can be found at Zoom Closed Captioning support page. Enable Auto-Transcription: Allows the system to start providing live transcription.
Participants will be notified that this service is available. If you're the meeting host, we recommend using a third-party closed captioning service if you want closed captions in breakout rooms enabled via API token.
If you want a participant to type closed captions, make sure you assign them permission to type closed caption before starting the breakout room sessions:. After you start breakout room sessions, participants can click Closed Caption in the meeting controls to view closed captions. Only one participant can be assigned to type closed captions in a meeting, thus it is only possible to have one breakout session with closed captioning. Live transcription is currently not supported in breakout rooms.
The accuracy of Zoom's live transcription feature depends on many variables, such as but not limited to:. Background noise Volume and clarity of the speaker's voice Speaker's proficiency with the English language Lexicons and dialects specific to a geography or community. Because of these limitations, if you are required to use speech-to-text support for any compliance needs in your meetings and webinars, Zoom recommend using a third part provider who may be able to guarantee a specific accuracy via API token.
The desktop client can be manually updated and best practice is to check you have the current version in advance of your meeting. The web app will always be current.
Log into the client and on the top right click on your profile icon the select "Check for Updates" towards the bottom of the drop down list. Monitor resolution determines the file size of your Zoom recording, the higher the resolution the larger the recorded file size. There will be some instances where a higher resolution is required but for most Zoom meetings and classes a lower resolution will be enough. The main reasons file sizes should be kept small are: 1.
Reduces storage space on PC if Local recordings is selected 2. Cloud recordings greater than 5Gb will not be auto loaded to your Echo library and requires manual uploading 3. Some users may encounter difficulties in downloading larger files 4. Editing of larger files is more time consuming. By choosing I Accept , you consent to our use of cookies and other tracking technologies.
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Written by: Shauli Zacks. Extremely easy to use, no prior technical knowledge needed. Allows users to change the local user registration information.
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Start Zooming today! Buy Now Request a Demo. Please confirm your email below to get started. Input verification code. Confirm Cancel. For verification, please confirm your date of birth. Continue Cancel. You are not eligible to sign up for Zoom at this time Close. All rights reserved.
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